Practical guide
Limited company year-end: records to prepare for your accountant
Complete records sent soon after the year end can reduce delays and support accurate annual accounts and Corporation Tax work.
1. Complete the bookkeeping
Record sales, purchases, expenses and bank transactions to the final day, then reconcile each account.
2. Provide statements
Gather statements for every company bank account, card, loan and finance agreement.
3. Review balances
List invoices and bills unpaid at year end and identify old or disputed amounts.
4. List assets
Provide invoices for equipment, vehicles and computers, and note assets sold or scrapped.
5. Check payroll and directors
Confirm payroll reports and identify non-payroll money paid to or received from directors.
6. Gather statutory information
- VAT and PAYE reports
- Corporation Tax and Companies House correspondence
- Dividend paperwork and board minutes
- Details of grants or unusual income
7. Explain unusual items
Flag one-off transactions, legal costs, property matters, new finance and anything personal.
Official guidance
Read GOV.UK’s company records guidance.